This organization shall be known as HARMONISCH BLASORCHESTER HAWAI`I, also referred to as HBH in this document.
The location of the principal office of HBH shall be at the Tenrikyo Paradise Church, City and County of Honolulu, State of Hawai`i. This organization is a sub-entity that exists under the supervision of the Tenrikyo Paradise Church.
The purpose of HBH is to provide members of the community an opportunity to practice and perform with a musical ensemble, and to serve the community through music or other volunteer efforts.
GENERAL: Membership in HBH shall be open to all members of the community who are able to play on a wind or percussion instrument, read sheet music and are interested in providing a service to the community.
MEMBERSHIP ROSTER: A roster shall be established of all persons who elect to become members of HBH. Such roster, together with such additions and deletions as may be made to it, shall be valid for all purposes of this organization until the end of the fiscal year. Members must agree to abide by the Code of Conduct and other parts of the bylaws of HBH.
CODE OF CONDUCT: Members of the organization will be of many different levels of musical ability. Each member must help to maintain a safe and welcoming atmosphere. Each member must keep in mind that this organization exists to serve the community as a whole, thus are asked to keep a frame of mind of “helping others first,” whether in the community or within the organization. Any member not behaving in accord with the code of conduct will be given a warning. If the behavior continues, the member may be asked to leave the organization.
FEES: Members will not be required to pay a membership fee. Members have the option to give monetary donations to help offset the costs of running this program.
POWERS AND FUNCTIONS: The executive board shall be the governing body of the organization, with full power and authority to manage, conduct, and control the business and affairs of the organizations, subject, however, at all times to the direction and authority of the members of the organization. All actions taken by the executive board shall be recognized as the acts of the organization. The members of the executive board are the elected members of each instrument section. A section consisting of one member may be combined with another similar section, with the approval of the general membership. Members of the executive board will also be referred to as a “Part Leader.” Part Leaders must also ensure that parts and solos are rotated among the members in their section.
MEETINGS: The executive board may establish regular meetings to be held at their determination. The President may call special meetings, of which two members of the board must be present. The Secretary or the President shall notify each member of the executive board of each meeting at least one day prior to the date of the meeting. Non-receipt of any notice shall not invalidate any business done at any meeting at which a quorum is present. Notice of the meeting need not be given to any member of the executive board who is absent from the State of Hawai`i at the time.
QUORUM AND VOTING: A majority of the members of the executive board shall constitute a quorum, and the vote of the majority of the members present shall be sufficient to validate any action of the executive board. In the absence of a quorum, those present may adjourn to a later date, but no business shall be transacted without the presence of a quorum.
COMMITTEES: The executive board may create and appoint such general or special committees as needed.
ENUMERATION: The officers of this organization shall be a President, a Vice President, a Secretary, a Treasurer, the Musical Director, and assistant Musical Director.
NOMINATION: At the beginning of the fiscal year, each section will elect one representative of their section to serve as both a “Part Leader” and member of the executive board. The members of the executive board are then considered nominated for all or selected offices.
ELECTION: All officers, except the Musical Directors, shall be elected by the membership to take office for the current fiscal year from the time of election for a term of one year or until his/her successor has been elected and qualified. In the election for any office, the person receiving a majority of the votes cast shall be deemed elected. Campaigning for offices will not be permitted.
RESIGNATION: Any elected officer may resign at any time by presenting a written notification to the President, or to another officer, in the case of the President. A resignation is effective at the time of notification.
VACANCY: The executive board at any regular or special meeting shall fill any vacancy, with the exception of the Office of the President. A person elected to fill a vacancy will serve the remainder of the term.
THE PRESIDENT: The President shall be the principal and executive officer of the organization. In general, he/she shall manage and supervise the business and affairs of the organization. He/she shall be an ex-officio member of all committees and preside over all business meetings of the members and the executive board. He/she shall sign all contracts and other instruments to be executed, unless the signing and execution are expressly delegated by these bylaws to or as required by law to be performed by some other officers or agent of the organization. He/she shall perform such other duties as are incident to his office or are properly required of him by the executive board.
THE VICE-PRESIDENT: The Vice President shall assist the President in coordinating the work of the organization. He/she shall be an ex-officio member of all committees. In the absence or disability of the President, the Vice President shall assume the powers and duties of the President. In case of vacancy in the office of President, the Vice President shall automatically become President and serve the remaining term and perform all such other duties as are incident to the office of President.
THE SECRETARY: The Secretary shall: (a) keep the minutes and a faithful record of the meetings of the members and executive; (b) conduct the correspondence of the organization; (c) see that all notices of meetings of the members and of the executive board are given as required by law or these bylaws; (d) be custodian of the organization's records; (e) keep a membership roll containing the names of all members of the organization; (f) sign with the President, all contracts and other instruments authorized to be executed, unless the signing and execution are expressly delegated by these bylaws to or are required by law to be performed by some other officer or agent of the organization; and (g) in general, perform all such other duties as are incident to the office of Secretary and as from time to time may be assigned by the President. The records of the Secretary shall be open at all times for inspection by any member of the organization.
THE TREASURER: The Treasurer shall: (a) have charge and custody of and be responsible for all funds and securities of the organization; (b) keep full and accurate books of account of the organization's transactions and business; (c) deposit to the credit of the organization all monies and funds of the organization in such banks or other depositories as shall be designated by the members of the executive board; (d) pay out and disburse funds in the general course of business as directed by the membership or the executive board; (e) see that all expenditures are duly authorized and are evidenced by proper receipts and vouchers; (f) receive all monies and funds paid to the organization and sign all receipts and vouchers and endorse for collection or deposit all notes, checks, drafts and similar commercial instruments payable to the organization or its order; (g) make to the members at the close of the fiscal year and at such times as directed by the members and the executive board such reports and financial statements regarding the finances of the organization; and (h) in general, perform all such other duties as are incident to the office of Treasurer and as may be assigned to him by the President. The Treasurer's books and accounts shall be open at all times for inspection by any member of the organization and shall be audited at least once a year by the auditor or auditors selected by the members of the executive board.
MUSICAL DIRECTOR (and Assistant): The Musical Director is responsible for the musical preparation of the pieces to be performed, and to be the musical and artistic advisor to the organization. The Musical Director must follow the structure of the performances to the best of his/her ability. The Musical Director must have a Music/Music Education Degree. The position of Musical Director will be appointed by the former Musical Director, in the case that this does not occur, this position may be filled by nomination and vote by the general membership. If the Musical Director does not follow the bylaws of HBH, the director may be removed from this position, providing that there is evidence and a petition representing 75% of the membership.
REPORTS: All officers and committees shall make oral or written reports to the members at meetings of the members and at such other times as may be required by the members or the executive board.
VI. PERTAINING TO PERFORMANCES
1. FORMAL CONCERTS:
There will be two formal concerts given in the fiscal year in which the public is invited to attend.
One concert will happen in the winter (Winter Concert), and one at the end of the fiscal year (Spring Concert). The second of which will include refreshments for the audience during the concert.
Formal concerts shall be broken into two stages: stage one will include concert pieces that will display the efforts of the band. Stage two will be the popular portion in which the general public may enjoy familiar pieces. Both concerts will end with a synchronized piece, and a march; the latter of which the public is invited to participate (on their own instruments).
The Musical Director may select one concert piece and one popular piece (or two concert pieces), and one march (not to be confused with the closing march). The remainder of the pieces to be performed at the concert will be selected by the executive board with recommendations from the general membership. The Musical Director may recommend pieces to the membership, and may act as an advisor, if the program cannot be determined.
Formal concerts need not be in an auditorium. The venue for the Spring Concert must allow the audience to have refreshments.
2. OTHER CONCERTS
Other concerts that fall in the performance schedule of HBH will be of a community service nature, where HBH shall travel to the venue where the public or community is. This may include, but not limit to, retirement home performances, hospital performances, school performances, and shopping mall performances.
The executive board, with the guidance of the general membership, will plan the program for these concerts.
VII. ROBERT'S RULES OF ORDER
Robert's Rules of Order, Revised, shall govern the proceedings of all meetings of the organization and its constituent parts, except as otherwise provided in these bylaws.
VIII. CONTRACTS, DEBTS, CHECKS, DEPOSITS, ETC.
CONTRACTS AND DEBTS: No contracts shall be entered into and any member or officer except shall incur no debt in behalf of the organization as expressly authorized by the members of the executive board. The authority granted may be general or confined to specific instances.
CHECKS: All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the organization shall be signed by the President or the Treasurer or the Secretary unless the signing thereof is expressly delegated by the members or the executive board to some other officer or officers or agent or agents of the organization. The delegation of authority to sign may be general or confined to specific instances.
DEPOSITS: All funds of the organization not otherwise employed shall be deposited from time to time to the credit of the organization in such banks or other depositories as the members or the executive board may direct.
IX. FISCAL YEAR
The fiscal year of the organization shall begin on May of each year and end in April.
These bylaws may be amended, repealed, or altered, in whole or part, by a two-third vote of the members present at any general or special meeting, provided that a written notice to amend and copies of the proposed amendment or amendments have been distributed to each member at least two weeks before the meeting at which the proposed amendment or amendments are to be discussed and voted on.
XI. NON-PROFIT STATUS
The organization is not organized for profit and no part assets, income of earnings shall inure to the benefit of or distributed to any of its members, its executive board members or its officers or to any other private person, except that the organization may pay reasonable compensation for services actually rendered to the organization and make payments and distributions in furtherance of the purpose set forth in article III above. Notwithstanding any other provision of these articles, this organization shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this organization. Upon the dissolution of the organization, all of its assets, income and earnings shall automatically become the property of Tenrikyo Paradise Church to be used solely to support and advance the growth and development of the Church and surrounding community.